Online Registration Live!

March 30, 2017

Hello Federation Representatives,

I am happy to announce that the new online registration site is live now after being successfully tested by a large number of MWKF members. Travis and Steve should be commended greatly for their work. While having full-time work responsibilities and family obligations (Steve had a baby recently), they have delivered. Thank you.

This email is relevant only for the following federations: CCKF, ECUSKF, MWKF, SEUSKF, and WKF. The other federations have decided to register collectively this year.

There is a set-up work you need to complete BEFORE you open it up to your membership. Below is the to-do-list:

1. Admin (Federation and dojo leaders)

This is priority #1. Identify federation and dojo leaders that have administrative privileges in this system. If you haven’t done so, please have your federation president send me and Travis Stronach (travis.stronach@gmail.com) a list of their names, AUSKF ID numbers, and email addresses. Without the privileges, you cannot complete the required steps below.

2. ACH information

Register online, go to the admin page, click on “connect account” on the left panel, and enter your federation’s bank account information. You will need to provide a tax ID number, a photo of your driver’s license, and other pertinent information.

3. Fee schedule

Go to the admin page and click on “product admin” on the left panel to specify the fee schedule. There, you need to create products that specify combined fees for both the AUSKF and your federation. For example, the Midwest has created the following products:

Adults: $100 ($60 to AUSKF and $40 to MWKF)
Students: $70 ($30 to AUSKF and $40 to MWKF)
Youth (17 or below): $55 ($30 to AUSKF and $25 to MWKF)
Seniors: (65 and above): $85 ($60 to AUSKF and $25 to MWKF)
Iaido Only: $75 ($60 to AUSKF and $15 to MWKF)

This is because the AUSKF has three categories of fees (youth=$30, student=$30, adult=$60) whereas the MWKF has four (youth=$25, adult=$40, senior=$25, and iaido_only=$15). The fee schedule for your federation may be more complicated, so please figure out carefully what products you need to offer at what prices. You do not have to specify the initiation fee as it will automatically show up in the checkout if the person needed to obtain a new ID number.

Once the payment is made (for example, $100 is paid for adults), then $40 are remitted to the account for the MWKF that was entered in 2. That money will collect as a balance for the federation’s account in the 3rd party credit card processing vendor’s system. It will be transferred to the bank account once daily.

4. Dojo/Registration Control (ONLY if you want to police it)

If you want to control who gets to register with the AUSKF and who gets to be affiliated with your dojo, you need to go to admin to check/uncheck appropriate boxes. In order to control for registration, go to federation admin, choose your federation, and check the box that says “Require Permission To Register”. In order to control dojo affiliation, go to dojo admin, choose your dojo, and uncheck the box that says “Auto Confirm Membership Requests”. If you do not want to control/police these activities, you do not have to do anything.

5. Waiver (ONLY if you want to change it)

Go to the federation admin and enter the waiver. If you leave the waiver section blank, the default waiver below will be used, automatically replacing MWKF with your federation:

I acknowledge that I have voluntarily applied, or have voluntarily allowed my child to apply to participate in kendo instruction and training at a dojo, club or federation which is affiliated with the All United States Kendo Federation (hereinafter, any and all affiliated dojo, clubs, federations are referred to as “AUSKF”). I am aware that participation in kendo, as in any sport or physical activity, may cause physical injury, damage to property, and, in rare instances, even death. I am voluntarily participating, or allowing my child to participate in this activity with knowledge of the danger involved and hereby accept any and all risk of injury, damage, and/or death. As consideration for being permitted by the AUSKF to participate in these activities and use related facilities, I hereby agree that I, my assignees, heirs, distributees, guardians, and legal representatives will not make a claim against, sue, or attack the property of AUSKF on account of injury, damage, or death resulting from the negligence or other acts, however caused, by any employee, agent, or contractor of AUSKF as a result of my, or my child’s, participation in kendo. I hereby release AUSKF from all actions, claims, or demands that I, my assignees, heirs, distributees, guardians, and legal representatives now have or may hereafter have for injury, damage or death resulting from my, or my child’s, participation in kendo. I have carefully read this release and fully understand its contents. I am aware that this is a release of liability and a contract between the AUSKF and me and I agree to its terms of my own free will.

I will be happy to assist you with the set-up process and answer any question you may have. The first order of business is for you to submit a list of admin people. So far, we have received the lists from the SEUSKF, ECUSKF, and MWKF. Once the setup above is complete, please make an announcement to the members of your federation and encourage them to register/pay as soon as possible. The website is self-explanatory, but we will try to add help documents and videos as we go along.

Thank you for having waited so patiently. Hope we can continue to work together.

Kotaro Yoshida


2017 AUSKF Summer Camp

March 22, 2017

Dear AUSKF Federation Presidents and Supporters:

Thank you all for your continued support and enthusiasm for all of our
AUSKF Education events. We are receiving great feedback and hope to
continue to create programs that are aimed at various sectors of our kendo
population in the US.

In furtherance of this goal, we are so excited to announce that the 2017
AUSKF Summer Camp will be held in Ann Arbor, Michigan on August 4th
(Friday) through August 6th (Sunday). We will have an exciting program
and are expecting special guest senseis to join this camp, whom we will
announce soon.


Details regarding this event and the online registration form can be found
here: http://auskf-education.com/?p=1307

We have secured a special “Kendo Summer Camp” rate for a limited number of
hotel rooms, as explained in further detail at the link above. We expect a
great turnout and look forward to having many US kenshi participate, so
please sign up now!!

Thank you all for your continued participation in our programs, and your
continued support of kendo in the United States.

Regards,
Chris Yang

AUSKF Education

Update 5/22/2017: add link to Promotion Exam Information Packet (docx)


AUSKF Championships Sponsorship Information

March 17, 2017

Greetings federation representatives,

We will be preparing a Program for the championships. The Program will contain sections for sponsorship, advertisements, or personal messages from corporate sponsors and AUSKF Regional Federations and Dojos. We are respectfully seeking out your support for the participants. This is a great way to show your support for your kenshi and US Kendo!

Please learn more, including a form to reserve ad space and instructions for submitting assets, here: http://auskf-nationals.com/sponsor.html

We kindly ask you to distribute this to your dojo contacts and any interested parties (e.g. businesses, friends, etc.). Please note that the deadline for reserving ad space is March 30th. Assets and artworks are only due on April 30th.

Thank you!

– AUSKF Tournament Committee

http://www.auskf-nationals.com
https://www.facebook.com/AUSKFNationalChampionships


Registration

March 14, 2017

Hello Federation Representatives,

Please see the attached document for this year’s registration procedures. The detailed instructions for the old way (collective registration) are provided here. If your federation decides to do the new way (online individual registration), you will have to wait for one more week or so. I appreciate your enormous patience.

I would like to recognize that Jean Kodama sensei has stepped up and led the effort of formatting and creating the baseline excel files, adding more security to data exchange, and providing the detailed instructions for you to follow. Ms. Mary Dejong from PNKF and Ms. Monica Iwakabe from RMKF also greatly helped the effort. Please blame me for all the delays, confusions and headaches this transition has been causing you.

Thank you for your cooperation.

Kotaro Yoshida

Attachments:
2017 registration instructions
Spreadsheet-Based Registration


Registration Update and Heads-Up

March 9, 2017

Hello Friends (Federation Representatives),

I want to report back to you regarding the registration process this year and give you a heads-up for things to come in the next two weeks.

In recent months, and after talking with some of you over skype last week, I have come to three realizations:

(1) Some federations have reservations about going to the new, individualized registration online system (NIROS) too soon,
(2) the existing collective registration system (ECRS) has security risks, and
(3) the existing database contains some errors.

Regarding (1), your federation can choose between NIROS and ECRS this year. This was approved by the AUSKF BOD a few days ago.

Regarding (2), the old way of registration (ECRS) will have to be modified this year. In addition to addressing the security concern, the new fee schedule below has to be implemented:

Adult: $60
Youth: $30
Full-time Student: $30
Initiation Fee for New ID: $10

Regarding (3), we are hoping you can help correct some of the errors, especially regarding dojo names. The detailed instructions for this and for the collective registration method (ECRS) will be provided to you in a follow-up email in the next few days.

As some of you saw during the demo last week, the new online registration system (NIRO) is easy and safe. If you haven’t seen it, I will be happy to schedule a teleconference with you again. We plan to provide a “how-to” video online as well. We will first start with the MWKF members before we open it up to all federations. Detailed instructions will follow in a separate email within a couple of weeks.

I apologize for the delay and confusion that this transition has caused. Thank you very much for your patience and cooperation. You will hear from me again soon.

Kotaro Yoshida


Forms to assist in Jr nationals registration and gear orders

March 5, 2017

A friendly reminder: pre-registration (indicating how many participants your federation will be registering) is due in 10 days on March 15th.

To assist the federations with Open Juniors registration (which allows an unlimited number of participants in the individuals unlike the Nationals) and gear ordering, we are distributing two forms that you can distribute to dojos in your federation to collect this information.

The two forms are attached. We ask that if you use these please only provide totals for your federation in the Google forms we shared earlier with you all; we will not be collecting forms from individual dojos.

Please feel free to reach out with any questions or concerns. Thank you!

AUSKF Tournament Committee

http://www.auskf-nationals.com
https://www.facebook.com/AUSKFNationalChampionships

Attachments:
Juniors registration sample
Gear form; also see gear page