Hello Federation Representatives,
I am happy to announce that the new online registration site is live now after being successfully tested by a large number of MWKF members. Travis and Steve should be commended greatly for their work. While having full-time work responsibilities and family obligations (Steve had a baby recently), they have delivered. Thank you.
This email is relevant only for the following federations: CCKF, ECUSKF, MWKF, SEUSKF, and WKF. The other federations have decided to register collectively this year.
There is a set-up work you need to complete BEFORE you open it up to your membership. Below is the to-do-list:
1. Admin (Federation and dojo leaders)
This is priority #1. Identify federation and dojo leaders that have administrative privileges in this system. If you haven’t done so, please have your federation president send me and Travis Stronach (firstname.lastname@example.org) a list of their names, AUSKF ID numbers, and email addresses. Without the privileges, you cannot complete the required steps below.
2. ACH information
Register online, go to the admin page, click on “connect account” on the left panel, and enter your federation’s bank account information. You will need to provide a tax ID number, a photo of your driver’s license, and other pertinent information.
3. Fee schedule
Go to the admin page and click on “product admin” on the left panel to specify the fee schedule. There, you need to create products that specify combined fees for both the AUSKF and your federation. For example, the Midwest has created the following products:
Adults: $100 ($60 to AUSKF and $40 to MWKF)
Students: $70 ($30 to AUSKF and $40 to MWKF)
Youth (17 or below): $55 ($30 to AUSKF and $25 to MWKF)
Seniors: (65 and above): $85 ($60 to AUSKF and $25 to MWKF)
Iaido Only: $75 ($60 to AUSKF and $15 to MWKF)
This is because the AUSKF has three categories of fees (youth=$30, student=$30, adult=$60) whereas the MWKF has four (youth=$25, adult=$40, senior=$25, and iaido_only=$15). The fee schedule for your federation may be more complicated, so please figure out carefully what products you need to offer at what prices. You do not have to specify the initiation fee as it will automatically show up in the checkout if the person needed to obtain a new ID number.
Once the payment is made (for example, $100 is paid for adults), then $40 are remitted to the account for the MWKF that was entered in 2. That money will collect as a balance for the federation’s account in the 3rd party credit card processing vendor’s system. It will be transferred to the bank account once daily.
4. Dojo/Registration Control (ONLY if you want to police it)
If you want to control who gets to register with the AUSKF and who gets to be affiliated with your dojo, you need to go to admin to check/uncheck appropriate boxes. In order to control for registration, go to federation admin, choose your federation, and check the box that says “Require Permission To Register”. In order to control dojo affiliation, go to dojo admin, choose your dojo, and uncheck the box that says “Auto Confirm Membership Requests”. If you do not want to control/police these activities, you do not have to do anything.
5. Waiver (ONLY if you want to change it)
Go to the federation admin and enter the waiver. If you leave the waiver section blank, the default waiver below will be used, automatically replacing MWKF with your federation:
I acknowledge that I have voluntarily applied, or have voluntarily allowed my child to apply to participate in kendo instruction and training at a dojo, club or federation which is affiliated with the All United States Kendo Federation (hereinafter, any and all affiliated dojo, clubs, federations are referred to as “AUSKF”). I am aware that participation in kendo, as in any sport or physical activity, may cause physical injury, damage to property, and, in rare instances, even death. I am voluntarily participating, or allowing my child to participate in this activity with knowledge of the danger involved and hereby accept any and all risk of injury, damage, and/or death. As consideration for being permitted by the AUSKF to participate in these activities and use related facilities, I hereby agree that I, my assignees, heirs, distributees, guardians, and legal representatives will not make a claim against, sue, or attack the property of AUSKF on account of injury, damage, or death resulting from the negligence or other acts, however caused, by any employee, agent, or contractor of AUSKF as a result of my, or my child’s, participation in kendo. I hereby release AUSKF from all actions, claims, or demands that I, my assignees, heirs, distributees, guardians, and legal representatives now have or may hereafter have for injury, damage or death resulting from my, or my child’s, participation in kendo. I have carefully read this release and fully understand its contents. I am aware that this is a release of liability and a contract between the AUSKF and me and I agree to its terms of my own free will.
I will be happy to assist you with the set-up process and answer any question you may have. The first order of business is for you to submit a list of admin people. So far, we have received the lists from the SEUSKF, ECUSKF, and MWKF. Once the setup above is complete, please make an announcement to the members of your federation and encourage them to register/pay as soon as possible. The website is self-explanatory, but we will try to add help documents and videos as we go along.
Thank you for having waited so patiently. Hope we can continue to work together.